What's new on AcroSpot: team, room list, new languages (v1.8.0)

A festival is a team effort, and the weeks before it are full of small loose ends: the friend who helps at the desk but has no account yet, the hotel that wants to know who sleeps where, the five workshops still waiting for a teacher's name. Version 1.8.0 of AcroSpot takes care of these loose ends, and it speaks two more languages.

Your event team, without the account hunt

Until now, everyone on your event team needed an AcroSpot account before you could add them. Now you invite people by name and e-mail, whether they are on AcroSpot or not. The invitation waits with the position you picked, its price and your note, and becomes theirs the moment they sign up with that address.

Co-organizers now come in two levels, chosen when you invite them:

• Moderator of this event: shapes the event's content and the timetable, sees the participant list and checks people in.
• Admin of this event: also handles tickets, prices, payments, refunds, stays and the team, but never publishes, cancels or deletes the event.

And if your club or teacher team already organizes on AcroSpot, you don't start an organizer of your own: you ask to join its team, and its owners and admins decide. The closest organizers come first: your club, the events you went to, the ones near you. More on sharing the work in running a festival as a team.

The room list for the hotel

You planned the rooms on AcroSpot's room plan. Now the hotel wants the list. Export gives it to you as Excel, CSV or PDF: one row per room, the guests, how many people, and the extra nights someone booked. Or choose Copy for e-mail and paste the same list straight into your mail to the hotel. Empty rooms are listed too, so the hotel sees what is still free. Both are Premium features, like every export.

How to set the rooms up in the first place: room allocation for festivals and retreats.

A schedule that tells you what it still needs

Above the timetable planner, a box Still to do now lists what the schedule needs before it is ready: changes not yet published, sessions without a teacher, teachers booked in two places at once. One tap marks the open sessions as teacher not announced yet, and participants read "Teacher to be announced" instead of an empty line. When nothing is left, the box disappears.

AcroSpot now speaks Polish and Romanian

AcroSpot is now available in ten languages: English, German, Bulgarian, Spanish, French, Portuguese, Italian, Turkish and, new, Polish and Romanian. The site picks the language of the browser, and the language switcher at the bottom of every page changes it. The texts organizers write, the event descriptions and the step texts, are translated into every one of these languages when you publish or change them, so a participant from Kraków or Cluj reads your festival in their own language.

And more

You can publish an event as a Save the Date first, with its date, place and description, and everyone who sets its bell hears when the tickets are out. The registration now asks extras and questions in two steps, events can ask for an ID or passport number, event pages show the flyer in link previews and have a contact button at the bottom, food packages can be priced per meal, and many fixes to payments, refunds and coupons make the money side more reliable.

Want to see it for your next event? Book a short onboarding call and we set up your festival together.